Angleton Danbury Medical Center needed a way to get patient registration forms into Meditech Scanning and Archiving (SCA) without time-consuming and error-prone scanning and manual indexing. The Intelligent Forms Suite from Access, the #1 e-forms management provider for hospitals was the clear choice.
“Access’s electronic forms management technology is proven to be effective and to integrate with MEDITECH,” said Owen Huett, Director of Information Systems at Angleton Danbury. “We want to be as paperless as possible, and recognized that Access’s solutions would help achieve this.”
Once an admissions clerk registers a patient in MEDITECH, they click a button to automatically create a customized registration forms packet. The Access system’s tight integration with Meditech pulls patient demographics onto each form, as well as unique patient identifiers. The patient then fills in the remaining required info, and applies a secure electronic signature via an LCD pad. The Access system then sends the forms into the correct EMR in Meditech SCA – a paperless, hands-free process.
“With Access’s Image Portal, we push e-forms into MEDITECH Scanning and Archiving without generating paper or manual indexing,” Huett said. “This is a huge time saver and we know the forms are going into the right medical record.”
At the same time that it outputs the admissions packet, the Access system generates barcoded wristbands, which ensure positive patient ID throughout the visit, increasing safety.
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Denver-based Craig Hospital, a leading rehabilitation center, needed a way to easily create e-forms on demand that printed with patient information and barcodes that would facilitate auto-indexing in MEDITECH Scanning & Archiving. They wanted the same system to simultaneously generate barcoded patient armbands that would support safe medication dispensing.
The solution? Access Intelligent Forms Suite.
“We cannot administer medication without the barcoded wristbands that the Access suite provides,” said Rose Selko, clinical applications support specialist at Craig. “It is an important part of our patient safety initiative.”
Craig’s IT/IS team feels that the Access team is helping the facility make the most of its electronic forms project.
“The Access professional services and support teams are extremely responsive and always willing to help,” Selko said.
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Holy Family needed a way to provide its surgeons with a core set of patient forms, while also enabling them to fill in customized documents such as pre-op and post-op orders.
The solution? Access e-Forms Repository, part of the Access Intelligent Forms Suite – the # 1 choice for hospitals.
Now, nurses generate barcoded e-forms on demand, tailored to the surgeon and the procedure. Seamless integration with MEDITECH pulls patient data onto forms, and upon completion, the hospitals’ DocuWare ECM system uses the barcodes to tie the forms to the correct patient record – no manual data entry needed.
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Hopkins County Memorial Hospitalhad a forms management product, but it didn’t support the facility’s barcoding initiative or allow for easy forms changes.
To overcome these challenges in conjunction with MEDITECH Scanning and Archiving (SCA), Hopkins County Memorial switched to Access Intelligent Forms Suite, which enables hospitals to print electronic forms (e-forms) on demand with barcodes and patient demographics automatically applied.
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