Tag Archives: Integration

By Hannah Tatum, Forms Coordinator, Access

In the 21st century, it’s no longer complicated to receive urgent medical care, or at least, in theory: We simply walk into a hospital, are evaluated by a nurse and/or physician, receive diagnosis and then get the treatment we need.

The trouble is, paperwork and the inefficiency it creates often gets in the way. First, the patient waits while a registration clerk pulls individual forms and assembles them into a packet. Maybe then they label them or use an addressograph/stamp plate machine to apply information. Once this staff member hands the patients the forms, some of which may be old versions, the individual fills out redundant information on each one, and then looks for the right place to sign every page.

Once the patient has signed the forms, the clerk now gives them the option of receiving a copy of the consent. If they want this, there’s another wait while the clerk fires up the photocopier. Once the patient gets to a clinical floor, they may have to again hang around, frustrated and possibly in pain, while the nursing team waits for someone from admissions to run copies of the forms up. This isn’t the fault of the staff – with pre-printed paper forms, there’s no other way.

The process isn’t quite so simple, is it? Or, indeed, anything close to quick.

Hospitals have found there’s a better way. With an electronic forms on demand solution, a forms packet is assembled automatically with only current versions of each form. Instead of the patient filling out the same old info on each form, the e-forms system pulls it onto them from the HIS. And when the patient has completed the remaining fields, they simply authorize them with a secure electronic signature via a tablet or LCD pad. The forms can be routed immediately to the clinical floor so the nursing staff is ready once the patient arrives and if the patient wants a copy of their consent, it’s a click away.

The e-forms solution also generates barcoded wristbands that make sure the patient is identified correctly throughout the visit, supporting safe Bedside Medication Verification, specimen collection and other processes.

In addition, the e-forms system reduces work on the back end. Instead of someone in HIM wasting time scanning and manually indexing each form to get them into the enterprise content/document management (ECM/EDM) system, the e-forms solution bypasses these time-consuming and error prone steps and sends completed forms directly into EHRs via ECM/EDM integration.

Faster registration, service and care. More productive staff. Safer and more satisfied patients. It’s that simple.

Want to learn more? Then check out this video on Henry Mayo Newhall Hospital’s experience with Access’s e-forms on demand and electronic patient signature solutions.

If you’d like a personalized demo, contact us today.

That’s the question that administrators at University of Louisville Hospital posed. In the move toward electronic health records (EHRs), they certainly didn’t want HIM staff wasting time  manually indexing each patient form when scanning. So what was the alternative?

Barcoded electronic forms (eforms, as some folks call them) generated by Access Intelligent Forms Suite. Now, when the forms are scanned, Siemens Soarian EDM uses the barcode to associate them with the correct EHR – no more manual data entry, no potential for human error, no need to store paper forms. And as Access IFS maps patient data from Siemens Invision, patients can complete their forms faster. An added bonus for University of Louisville Hospital is that the Access system also produces barcoded patient armbands/wristbands, creating a complete registration solution.

Click here to read the full story.

Every organization has employees and so every human resources (HR) department deals with employee forms. Some still rely on paper versions, and even those that have an electronic process struggle to get forms data into the HRIS/HCM and content/document management systems.

That’s why we developed the Formatta electronic forms solution for human capital management (HCM). With it, new employee onboarding, employee administration and offboarding become fast, secure and paperless processes. The benefits?

  • Eliminate the cost of paper forms and document loss
  • Extend current HR software environments and online portals by offering employees access to a secure, self-service catalog of e-forms
  • Eliminate duplication, redundant effort and human error while reducing the HR team’s workload
  • Access and complete e-forms online with virtually any Internet browser, within any environment, including on the go with Apple® iPad® and iPhone®
  • Fill out e-forms offline also, when a connection is not available
  • Update the human resources system (HRIS) with completed form data automatically — no manual data entry required
  • Speed e-forms completion by automatically filling in certain fields via integration with existing HR systems and databases
  • Apply secure digital signatures and attach supporting documents to e-forms
  • Complete standardized e-forms and send them for approval through electronic workflow
  • Export completed e-form images, attachments and index files to content and document management (ECM-EDM) systems
Click here to read the full story. Want to see a demo or get more info? Then click here to contact us today.

“Our goal is to eliminate all preprinted paper forms for inpatients and outpatients, and Access Intelligent Forms Suite will help make it happen.”

David Higginson, CIO and Senior Vice President, Phoenix Children’s Hospital

Phoenix Children’s Hospital needed a way to create barcoded e-forms that would help eliminate paper versions, intelligently map patient data onto these forms from the Allscripts HIS and send forms into EHRs via the MedPlus ChartMaxx content/document management system (ECM/EDM).

Click this link to find out why they chose Intelligent Forms Suite from Access, hospitals’ top choice for electronic forms (eforms) management

What if you could onboard a new employee, review a capital request and approve an expense report without generating paper? What if you could complete e-forms on the fly using your Apple® iPhone® and iPad®? What if you could eliminate the cost, the hassle and the interoffice envelopes from any paper-based forms process?

With the Access Formatta electronic forms (that’s e-forms to the trendy kids) management suite, you can.

With Formatta, users can retrieve an e-form that looks exactly like a paper version, complete it online or offline, and then apply a secure digital signature. Formatta then sends the completed form on to the next person in the workflow. When they’re done with it, Formatta archives the e-form and any attachments in the enterprise content management (ECM) system, and updates the ERP system. No paper. No scanning. No manual indexing.

Click here to read more.

Angleton Danbury Medical Center needed a way to get patient registration forms into Meditech Scanning and Archiving (SCA) without time-consuming and error-prone scanning and manual indexing. The Intelligent Forms Suite from Access, the #1 e-forms management provider for hospitals was the clear choice.

“Access’s electronic forms management technology is proven to be effective and to integrate with MEDITECH,” said Owen Huett, Director of Information Systems at Angleton Danbury. “We want to be as paperless as possible, and recognized that Access’s solutions would help achieve this.”

Once an admissions clerk registers a patient in MEDITECH, they click a button to automatically create a customized registration forms packet. The Access system’s tight integration with Meditech pulls patient demographics onto each form, as well as unique patient identifiers. The patient then fills in the remaining required info, and applies a secure electronic signature via an LCD pad. The Access system then sends the forms into the correct EMR in Meditech SCA – a paperless, hands-free process.

“With Access’s Image Portal, we push e-forms into MEDITECH Scanning and Archiving without generating paper or manual indexing,” Huett said. “This is a huge time saver and we know the forms are going into the right medical record.”

At the same time that it outputs the admissions packet, the Access system generates barcoded wristbands, which ensure positive patient ID throughout the visit, increasing safety.

Click here to read the full story

Almost every healthcare IT product and service out their is marketed with fantastic claims of how the company’s offerings will meet the latest compliance standards, integrate with all your systems, and basically change the way things are done at your hospital.

However, when you read user comments on industry websites and blogs and talk to hospital staff members, it’s apparent that these promises often fall flat the day of implementation, once users realize there’s a big difference between the hype, buzzwords, and reality. This can even be the case before the go live, when it becomes clear that the seamless integration promised isn’t so seamless, the setup not quick and easy, and the professional services team far from responsive.

At Access, we prefer to let our customers do the talking. Want to know how our electronic forms solutions impact REAL people at real hospitals? See what our customers have to say in our case studies.

By Megan Cullor

Product Specialist, Access

Access Evolution is the world’s most versatile online forms and workflow suite.  Users can quickly capture, verify and utilize data completely paperlessly, and can pass it through automated workflow.  Business systems can be updated with real-time data, and electronic forms can be naively integrated into enterprise content/document management (ECM/EDM) systems for archiving.

Current Evolution customers are using the product in many different ways. Employee onboarding processes are much faster because employees are sent dynamic e-mails containing links to all forms that must be completed, taking a process that presently is completely paper-driven and transforming it into a secure online interaction.  These forms are quickly completed and submitted into an employer’s workflow, and the employee and employer are both made aware of the status of those forms. With Evolution, employees are brought into the system faster than ever.

Physicians are using Evolution forms to complete their credentialing paperwork in record time.  A doctor enters required data one time and it’s applied across all forms requiring that same data.  The physician then only has to enter the non-redundant data across the remaining forms, saving hours for both the doctor and the credentialing office.

Hospitals have started to use Access Evolution as a central physician referral portal. This enables physicians to securely refer a patient without the hassle of paperwork. It’s a simple online transaction that enables referals to be processed quickly and safely by the patient access department/scheduling office.

Other customers find Evolution extremely useful for completing employee reviews and evaluations.  An employee completes his self-review, then submits it through workflow to his supervisor, who completes her portion of the review.  From that point, it’s submitted again through workflow to HR, or possibly to another supervisor.  At any time, any of those  approved people can click the Status button on the form to find out where that form is in workflow, and whether the process has been completed.

The possibilities for the Access Evolution forms solution are endless, and can be applied to any industry or department, from healthcare to insurance, accounting to HR.