Tag Archives: Electronic Forms

By Hannah Tatum, Forms Coordinator, Access

In the 21st century, it’s no longer complicated to receive urgent medical care, or at least, in theory: We simply walk into a hospital, are evaluated by a nurse and/or physician, receive diagnosis and then get the treatment we need.

The trouble is, paperwork and the inefficiency it creates often gets in the way. First, the patient waits while a registration clerk pulls individual forms and assembles them into a packet. Maybe then they label them or use an addressograph/stamp plate machine to apply information. Once this staff member hands the patients the forms, some of which may be old versions, the individual fills out redundant information on each one, and then looks for the right place to sign every page.

Once the patient has signed the forms, the clerk now gives them the option of receiving a copy of the consent. If they want this, there’s another wait while the clerk fires up the photocopier. Once the patient gets to a clinical floor, they may have to again hang around, frustrated and possibly in pain, while the nursing team waits for someone from admissions to run copies of the forms up. This isn’t the fault of the staff – with pre-printed paper forms, there’s no other way.

The process isn’t quite so simple, is it? Or, indeed, anything close to quick.

Hospitals have found there’s a better way. With an electronic forms on demand solution, a forms packet is assembled automatically with only current versions of each form. Instead of the patient filling out the same old info on each form, the e-forms system pulls it onto them from the HIS. And when the patient has completed the remaining fields, they simply authorize them with a secure electronic signature via a tablet or LCD pad. The forms can be routed immediately to the clinical floor so the nursing staff is ready once the patient arrives and if the patient wants a copy of their consent, it’s a click away.

The e-forms solution also generates barcoded wristbands that make sure the patient is identified correctly throughout the visit, supporting safe Bedside Medication Verification, specimen collection and other processes.

In addition, the e-forms system reduces work on the back end. Instead of someone in HIM wasting time scanning and manually indexing each form to get them into the enterprise content/document management (ECM/EDM) system, the e-forms solution bypasses these time-consuming and error prone steps and sends completed forms directly into EHRs via ECM/EDM integration.

Faster registration, service and care. More productive staff. Safer and more satisfied patients. It’s that simple.

Want to learn more? Then check out this video on Henry Mayo Newhall Hospital’s experience with Access’s e-forms on demand and electronic patient signature solutions.

If you’d like a personalized demo, contact us today.

“Our goal is to eliminate all preprinted paper forms for inpatients and outpatients, and Access Intelligent Forms Suite will help make it happen.”

David Higginson, CIO and Senior Vice President, Phoenix Children’s Hospital

Phoenix Children’s Hospital needed a way to create barcoded e-forms that would help eliminate paper versions, intelligently map patient data onto these forms from the Allscripts HIS and send forms into EHRs via the MedPlus ChartMaxx content/document management system (ECM/EDM).

Click this link to find out why they chose Intelligent Forms Suite from Access, hospitals’ top choice for electronic forms (eforms) management

We hope this picture at the Las Vegas airport isn’t a sign of things to come…

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That aside, the hotel breakfast options are palatable, with the exception of the oatmeal. Why mix it with water? The recession isn’t THAT bad, surely. At least the made to order omelettes were delicious and the coffee hot.

There were some interesting discussions at the tables about ICD-10 and other new compliance mandates. Also heard this gem from a former nurse practitioner who’s now on the IT side: “When you’ve got patients who are bleeding it’s not good to be told by you (insert name of EMR system) that you just have view only privileges…”

There’s a lesson here: if technology isn’t usable by nurses it’s worthless.

In contrast, if you’d like to see how easy it is for nurses to generate electronic forms on demand, stop by the Access booth (#860) today.

Starting tomorrow, we will be blogging live from HIMSS 2012 in Las Vegas. Check back to read all about the happenings on the showfloor, HIStalk’s HIStalkapalooza and more.

And if your hospital would benefit from eforms on demand, electronic signatures and paperless forms processing, visit the Access booth #860.

Vegas here we come..

Holy Family needed a way to provide its surgeons with a core set of patient forms, while also enabling them to fill in customized documents such as pre-op and post-op orders.

The solution? Access e-Forms Repository, part of the Access Intelligent Forms Suite – the # 1 choice for hospitals.

Now, nurses generate barcoded e-forms on demand, tailored to the surgeon and the procedure. Seamless integration with MEDITECH pulls patient data onto forms, and upon completion, the hospitals’ DocuWare ECM system uses the barcodes to tie the forms to the correct patient record – no manual data entry needed.

Click here to read the full story