Tag Archives: Eforms

By Hannah Tatum, Forms Coordinator, Access

In the 21st century, it’s no longer complicated to receive urgent medical care, or at least, in theory: We simply walk into a hospital, are evaluated by a nurse and/or physician, receive diagnosis and then get the treatment we need.

The trouble is, paperwork and the inefficiency it creates often gets in the way. First, the patient waits while a registration clerk pulls individual forms and assembles them into a packet. Maybe then they label them or use an addressograph/stamp plate machine to apply information. Once this staff member hands the patients the forms, some of which may be old versions, the individual fills out redundant information on each one, and then looks for the right place to sign every page.

Once the patient has signed the forms, the clerk now gives them the option of receiving a copy of the consent. If they want this, there’s another wait while the clerk fires up the photocopier. Once the patient gets to a clinical floor, they may have to again hang around, frustrated and possibly in pain, while the nursing team waits for someone from admissions to run copies of the forms up. This isn’t the fault of the staff – with pre-printed paper forms, there’s no other way.

The process isn’t quite so simple, is it? Or, indeed, anything close to quick.

Hospitals have found there’s a better way. With an electronic forms on demand solution, a forms packet is assembled automatically with only current versions of each form. Instead of the patient filling out the same old info on each form, the e-forms system pulls it onto them from the HIS. And when the patient has completed the remaining fields, they simply authorize them with a secure electronic signature via a tablet or LCD pad. The forms can be routed immediately to the clinical floor so the nursing staff is ready once the patient arrives and if the patient wants a copy of their consent, it’s a click away.

The e-forms solution also generates barcoded wristbands that make sure the patient is identified correctly throughout the visit, supporting safe Bedside Medication Verification, specimen collection and other processes.

In addition, the e-forms system reduces work on the back end. Instead of someone in HIM wasting time scanning and manually indexing each form to get them into the enterprise content/document management (ECM/EDM) system, the e-forms solution bypasses these time-consuming and error prone steps and sends completed forms directly into EHRs via ECM/EDM integration.

Faster registration, service and care. More productive staff. Safer and more satisfied patients. It’s that simple.

Want to learn more? Then check out this video on Henry Mayo Newhall Hospital’s experience with Access’s e-forms on demand and electronic patient signature solutions.

If you’d like a personalized demo, contact us today.

Deploying electronic forms delivers time, cost and environmental benefits at any hospital. But to create fully paperless registration and bedside consent processes, facilities need to also implement an electronic patient signature solution. With e-forms and e-Signature, they can:

  • Enable patients to electronically sign admissions packets and consent forms using a signature pad/tablet
  • Send these forms directly into the ECM system without paper or manual indexing
  • Boost patient safety and data integrity with tamper-proof signature
  • Reduce liability by also capturing biometrics, which are easily accessed during e-Discovery or other proceedings to prove patients signed consents

Sounds pretty good, right? But you’re probably wondering what hospital staff and patients think. We’ve got you covered:

“Registration was so much quicker and easier with Access’s e-Signature, because everything was right there on the screen and just required a quick electronic signature,” said Mary Udy, a patient at Tomball Regional Medical Center.  “I’m used to filling out a stack of forms and waiting at least 30 minutes when I go somewhere for treatment, but this time it took less than five minutes.”

 “The combination of Access’s e-forms and electronic patient signature solutions and Wacom’s tablets has created a fast, paperless registration process,” said Cherie Patterson, Patient Access Applications Trainer at Greater Baltimore Medical Center. “It has furthered reduced our paper costs and several patients have commented on how much better their registration experience is now.”

If you’d like to learn more about our electronic patient signature solution, sign up today for a webinar

Can’t make it to the webinar? Then click here to request a demo and/or more information.

 

That’s the question that administrators at University of Louisville Hospital posed. In the move toward electronic health records (EHRs), they certainly didn’t want HIM staff wasting time  manually indexing each patient form when scanning. So what was the alternative?

Barcoded electronic forms (eforms, as some folks call them) generated by Access Intelligent Forms Suite. Now, when the forms are scanned, Siemens Soarian EDM uses the barcode to associate them with the correct EHR – no more manual data entry, no potential for human error, no need to store paper forms. And as Access IFS maps patient data from Siemens Invision, patients can complete their forms faster. An added bonus for University of Louisville Hospital is that the Access system also produces barcoded patient armbands/wristbands, creating a complete registration solution.

Click here to read the full story.

Every organization has employees and so every human resources (HR) department deals with employee forms. Some still rely on paper versions, and even those that have an electronic process struggle to get forms data into the HRIS/HCM and content/document management systems.

That’s why we developed the Formatta electronic forms solution for human capital management (HCM). With it, new employee onboarding, employee administration and offboarding become fast, secure and paperless processes. The benefits?

  • Eliminate the cost of paper forms and document loss
  • Extend current HR software environments and online portals by offering employees access to a secure, self-service catalog of e-forms
  • Eliminate duplication, redundant effort and human error while reducing the HR team’s workload
  • Access and complete e-forms online with virtually any Internet browser, within any environment, including on the go with Apple® iPad® and iPhone®
  • Fill out e-forms offline also, when a connection is not available
  • Update the human resources system (HRIS) with completed form data automatically — no manual data entry required
  • Speed e-forms completion by automatically filling in certain fields via integration with existing HR systems and databases
  • Apply secure digital signatures and attach supporting documents to e-forms
  • Complete standardized e-forms and send them for approval through electronic workflow
  • Export completed e-form images, attachments and index files to content and document management (ECM-EDM) systems
Click here to read the full story. Want to see a demo or get more info? Then click here to contact us today.

“Our goal is to eliminate all preprinted paper forms for inpatients and outpatients, and Access Intelligent Forms Suite will help make it happen.”

David Higginson, CIO and Senior Vice President, Phoenix Children’s Hospital

Phoenix Children’s Hospital needed a way to create barcoded e-forms that would help eliminate paper versions, intelligently map patient data onto these forms from the Allscripts HIS and send forms into EHRs via the MedPlus ChartMaxx content/document management system (ECM/EDM).

Click this link to find out why they chose Intelligent Forms Suite from Access, hospitals’ top choice for electronic forms (eforms) management

What if you could onboard a new employee, review a capital request and approve an expense report without generating paper? What if you could complete e-forms on the fly using your Apple® iPhone® and iPad®? What if you could eliminate the cost, the hassle and the interoffice envelopes from any paper-based forms process?

With the Access Formatta electronic forms (that’s e-forms to the trendy kids) management suite, you can.

With Formatta, users can retrieve an e-form that looks exactly like a paper version, complete it online or offline, and then apply a secure digital signature. Formatta then sends the completed form on to the next person in the workflow. When they’re done with it, Formatta archives the e-form and any attachments in the enterprise content management (ECM) system, and updates the ERP system. No paper. No scanning. No manual indexing.

Click here to read more.

Got to give a standing ovation to Mark, our booth designer, for another stellar effort. I’ve focused the pics below on several new signs he constructed (forgive the crummy image quality. Camera on my tablet. Whaddya gonna do?) Our goals with these signs? The simple who (we are), what (we do/our products do), and why (you should talk to us – if you’re struggling with paper forms, for example, or need to get clinical output into EMRs). Ok, enough self-congratulation. Read the next post to find out more about some less than stellar messaging in certain other booths…Going to wander to find better Wi-Fi: the data speed is pre-dial up with all the iPads and “smart” phones sucking out the juice like a vampire in an over the top Vegas show…

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We hope this picture at the Las Vegas airport isn’t a sign of things to come…

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That aside, the hotel breakfast options are palatable, with the exception of the oatmeal. Why mix it with water? The recession isn’t THAT bad, surely. At least the made to order omelettes were delicious and the coffee hot.

There were some interesting discussions at the tables about ICD-10 and other new compliance mandates. Also heard this gem from a former nurse practitioner who’s now on the IT side: “When you’ve got patients who are bleeding it’s not good to be told by you (insert name of EMR system) that you just have view only privileges…”

There’s a lesson here: if technology isn’t usable by nurses it’s worthless.

In contrast, if you’d like to see how easy it is for nurses to generate electronic forms on demand, stop by the Access booth (#860) today.

Starting tomorrow, we will be blogging live from HIMSS 2012 in Las Vegas. Check back to read all about the happenings on the showfloor, HIStalk’s HIStalkapalooza and more.

And if your hospital would benefit from eforms on demand, electronic signatures and paperless forms processing, visit the Access booth #860.

Vegas here we come..

Access, the world’s leading provider of enterprise forms management (EFM) software, has been named to the shortlist for Best Healthcare IT Vendor or Consulting Firm for the 2012 HIStalk Awards (the HISsies). The other honorees in this category are Epic, Encore Health Resources and Practice Fusion.

The winners will be announced at HIStalk’s annual HIMSS gala, HIStalkpalooza, on February 21, 2012. HIStalk is the leading blog for the healthcare IT space.

And, in case you missed it, you can check out this recent HIStalk post to see Access’s founder and CEO Tim Elliott’s exploration of why every hospital needs paperless forms, electronic signature and a clinical data bridge to the enterprise content management system.