Monthly Archives: May 2011

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By Mark Johnston

President, Access*

There are thousands of self-help and business books out there, each promising to change your life with the author’s “new” and “revolutionary” ideas. But when it really comes down to it, most of these books are based on fads or the repackaging of old knowledge, and are not worth the cover price.

In my experience, someone who’s looking to get more done in their professional and personal lives (and to do it better) can do so by practicing four simple things until they become habit: organization, prioritization, execution and discipline. Let’s take a quick look at each one:

Organization

Is your desk a mess? What about your car? If you answer yes to either of these, chances are your work life is messy, too. To be effective, you must become more organized. My advice? Go clean your desk. Tomorrow, clean your car. The next day, clear out your garage (or, if it’s really that bad, this next weekend).

Then start on your paper-based and electronic documents. Create a logical file structure so that you can find any piece of information you need within seconds. Do you travel a lot? Then keep a pre-packed bag of travel-sized toiletries in your carry-on bag.

Indentify other areas of your business and personal life that are disordered, and do the necessary! Sounds simple, but you’ll be amazed at how much productivity you’ll gain by weeding out disorganization.

Prioritization

In business, particularly at a small company where everyone wears a lot of hats, there are always 101 things to get done. If you think every one is of equal importance, you’ll never get anything done, let alone to the best of your ability.

Instead, write weekly and daily to do lists, with the most crucial things at the top. This crosses over into organization, showing how these principles are closely connected. Again, this may sound patronizing, but to make an impact, you need to get your daily activities in order.

Execution

All the organization and prioritization in the world is useless if you don’t follow through. Know you’ve got to finish writing a report? Block off two hours on your calendar and set your IM status to “busy” so you won’t be disturbed. Create a distraction-free work environment that lends itself to focusing on your priorities, and start checking items off your to-do list.

Procrastination will kill your productivity and decrease your effectiveness in business and in your personal responsibilities. As Nike ads say, “Just do it!”

Discipline

To regain control — over your workspace, your documents, your to dos, your life — takes discipline. Is it fun to reorder every file on your computer and put them in logical folders and subfolders? Is it fun to write detailed lists of your daily and weekly priorities? What about cleaning your desk, garage and car?

No, no and no, but such tasks are effective because they remove mental and physical clutter.

Discipline is the daily practice of doing what needs to be done, and is the umbrella that overarches organization, prioritization, and execution. Discipline doesn’t just apply to work, but also to eating right, working out, and making time for your family. If practiced for a few weeks, discipline becomes a habit that will apply to most situations for the rest of your career and lifetime.

It is all too easy to confine the combination of organization, prioritization, and execution to your office, and to focus so much on work that it becomes the only thing in your world – to the detriment of your family, friendships, and other non-work commitments. Equally, it is possible to let the many responsibilities of your personal life (particularly when you have kids) minimize your efforts in your job.

Both scenarios are examples of imbalances that prevent us from being all we can be. That’s why discipline is so crucial. It enables us to regulate each aspect of our lives so we’re living out a commitment to excellence in everything we do.

The first time I shared these principles with a younger team member I was mentoring, his wife came up to me at a company event and said, “I don’t know what you did to him, but he picks up after himself, our car is clean, and he cleared out the garage for the first time in 10 years!” So, even beyond what they will do for your work life, these principles can make you more popular in your home. And that’s got to be worth something!

*This article first appeared on HIStalk, the leading healthcare IT blog

By Megan Cullor

Product Specialist, Access

Access Evolution is the world’s most versatile online forms and workflow suite.  Users can quickly capture, verify and utilize data completely paperlessly, and can pass it through automated workflow.  Business systems can be updated with real-time data, and electronic forms can be naively integrated into enterprise content/document management (ECM/EDM) systems for archiving.

Current Evolution customers are using the product in many different ways. Employee onboarding processes are much faster because employees are sent dynamic e-mails containing links to all forms that must be completed, taking a process that presently is completely paper-driven and transforming it into a secure online interaction.  These forms are quickly completed and submitted into an employer’s workflow, and the employee and employer are both made aware of the status of those forms. With Evolution, employees are brought into the system faster than ever.

Physicians are using Evolution forms to complete their credentialing paperwork in record time.  A doctor enters required data one time and it’s applied across all forms requiring that same data.  The physician then only has to enter the non-redundant data across the remaining forms, saving hours for both the doctor and the credentialing office.

Hospitals have started to use Access Evolution as a central physician referral portal. This enables physicians to securely refer a patient without the hassle of paperwork. It’s a simple online transaction that enables referals to be processed quickly and safely by the patient access department/scheduling office.

Other customers find Evolution extremely useful for completing employee reviews and evaluations.  An employee completes his self-review, then submits it through workflow to his supervisor, who completes her portion of the review.  From that point, it’s submitted again through workflow to HR, or possibly to another supervisor.  At any time, any of those  approved people can click the Status button on the form to find out where that form is in workflow, and whether the process has been completed.

The possibilities for the Access Evolution forms solution are endless, and can be applied to any industry or department, from healthcare to insurance, accounting to HR.

Access Intelligent Forms Suite helps Olmsted Medical Center improve clinical & patient registration processes by generating electronic forms on demand. Seamless integration with McKesson Series 2000 intelligently maps patient data onto forms to speed completion & increase accuracy.

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