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“Our goal is to eliminate all preprinted paper forms for inpatients and outpatients, and Access Intelligent Forms Suite will help make it happen.”

David Higginson, CIO and Senior Vice President, Phoenix Children’s Hospital

Phoenix Children’s Hospital needed a way to create barcoded e-forms that would help eliminate paper versions, intelligently map patient data onto these forms from the Allscripts HIS and send forms into EHRs via the MedPlus ChartMaxx content/document management system (ECM/EDM).

Click this link to find out why they chose Intelligent Forms Suite from Access, hospitals’ top choice for electronic forms (eforms) management

What if you could onboard a new employee, review a capital request and approve an expense report without generating paper? What if you could complete e-forms on the fly using your Apple® iPhone® and iPad®? What if you could eliminate the cost, the hassle and the interoffice envelopes from any paper-based forms process?

With the Access Formatta electronic forms (that’s e-forms to the trendy kids) management suite, you can.

With Formatta, users can retrieve an e-form that looks exactly like a paper version, complete it online or offline, and then apply a secure digital signature. Formatta then sends the completed form on to the next person in the workflow. When they’re done with it, Formatta archives the e-form and any attachments in the enterprise content management (ECM) system, and updates the ERP system. No paper. No scanning. No manual indexing.

Click here to read more.

“We could have never manually indexed forms in MEDITECH Scanning and Archiving because it’s too time-consuming. Access IFS eliminates this concern and also the costs of affixing sticky labels on each form.”

Charlotte Smith
Director of Health Information/Privacy Officer
Colchester East Hants Health Authority

We know you’ve got a lot to do and see at MUSE International 2012, but if you’re fed up with paper forms, need to get registration and clinical documents into Meditech Scanning & Archiving and are looking into electronic signature, you can’t afford to not come by the Access booth (#705).

You’ll see how our solutions can help you:

  • Generate e-forms on demand with patient info mapped from Meditech
  • Eliminate costly pre-printed paper forms
  • Automatically apply barcodes that enable first-time, indexing-free scanning into Meditech SCA
  • Electronically register patients and retrieve clinical e-forms during Meditech downtime
  • Bridge output from clinical systems (like perinatal and endoscopy) and devices (such as ECG and fetal monitors) directly into EHRs – no paper or indexing
  • Apply secure e-signatures to forms and capture biometric data
  • Onboard a new employee, approve a capital request, refer a patient and more without generating a single sheet of paper

If you’re not able to make it to the show, contact us today to schedule an online or onsite demo.

You can also check out these customer success stories from hospitals that run Meditech:

Angleton Danbury Medical Center

San Juan Regional Medical Center

Norman Regional Hospital 

By Chad Morrill, account executive at Access, the world’s leading electronic forms management choice for hospitals.


When hospitals choose a healthcare IT provider, they too often just focus on the same questions many of us consider when buying a car: “How fast does it go?” and “How much does it cost?” But for a successful project, these are just two of the many factors to consider. Another key decision point should be a vendor’s suitability as a long-term partner.

We’re not just talking the equivalent of a 100,000-mile power train warranty, whereby the vendor will fix your system if it breaks, though of course responsive support is important. But beyond that, you’ll be better off working with a company that not only understands its products and services, but also your processes, your staff, and your goals, and will do its best to unite these elements to give you maximum performance and value.

The first thing to consider before getting on the road is your hospital’s needs, both now and for the next few years. What are the pain points you’re trying to overcome, what new compliance mandate are you struggling to satisfy, or which facet of your EMR/EHR project are you finding most troublesome? This then defines the focus of your solution search, which will in turn narrow your list of prospective vendors.

Next, ask for references from facilities like yours and see how they’re solving the very issues you want to solve. Then ask them what else they’ve been able to do with the product. A hospital sometimes picks a solution because it fits neatly into whatever box they’re trying to fill, but yet leaves the full potential of that solution untapped. One of the reasons is that an IT team is typically tasked with solving a very narrow problem, and once they’ve done it, they must move on to putting out the next fire lit by clinicians or the CIO. They then go out and look for other vendors to meet the very needs that could be met by the product they’re already using – a waste of time, effort, and money for everyone involved.

Click here to read the rest of this post at leading healthcare blog HIStalk

Angleton Danbury Medical Center needed a way to get patient registration forms into Meditech Scanning and Archiving (SCA) without time-consuming and error-prone scanning and manual indexing. The Intelligent Forms Suite from Access, the #1 e-forms management provider for hospitals was the clear choice.

“Access’s electronic forms management technology is proven to be effective and to integrate with MEDITECH,” said Owen Huett, Director of Information Systems at Angleton Danbury. “We want to be as paperless as possible, and recognized that Access’s solutions would help achieve this.”

Once an admissions clerk registers a patient in MEDITECH, they click a button to automatically create a customized registration forms packet. The Access system’s tight integration with Meditech pulls patient demographics onto each form, as well as unique patient identifiers. The patient then fills in the remaining required info, and applies a secure electronic signature via an LCD pad. The Access system then sends the forms into the correct EMR in Meditech SCA – a paperless, hands-free process.

“With Access’s Image Portal, we push e-forms into MEDITECH Scanning and Archiving without generating paper or manual indexing,” Huett said. “This is a huge time saver and we know the forms are going into the right medical record.”

At the same time that it outputs the admissions packet, the Access system generates barcoded wristbands, which ensure positive patient ID throughout the visit, increasing safety.

Click here to read the full story

Don’t dismiss this post just because you think the premise of the title is ludicrous. “Windows is terrible,” you probably think. “And as for Windows tablets, they’re about as portable as a suitcase full of bricks, with near non-existent battery life and an OS that’s just as clunky as the Windows 7 desktop versions.”

But what if the next gen of Windows tablets could match up with the iPad in portability, battery life and simplicity? According to a leaked screenshot widely distributed across all the usual tech sites, this could indeed be the case.

I gave up my Windows 7 convertible tablet when I bought my HTC Flyer tablet, which synchs my stylus-generated notes with my Evernote account and enables me to search these notes on the device and via the Evernote client on any Mac or PC. But, while I enjoy the 7-inch form factor, which enables me to hold the Flyer in one hand and take notes with the other, and I’m a big Evernote fan, there are certain limitations that I didn’t struggle with when using OneNote on my old laptop. The first is the lag when I’m writing a long note – I can’t scrawl for a few seconds while the HTC notes app spins its wheels. Infuriating. And while the search feature is useful and supports full-text search, Evernote will only display the notes that match the search term, rather than doing this plus highlighting the words in each matching document. Ugghh!

So, if Windows 8 machines can indeed deliver on the promise of being faster, lighter and more user-friendly than their Windows 7 first cousins (and, as mentioned, if they have better battery life), I might consider getting one. Now that OneNote synchs to the cloud for added peace of mind, it could be the difference maker for humbles scribes like me when evaluating Windows 8. There are many styli for the iPad, but it’s still not a viable note taking device for heavy duty writers who, despite Steve Jobs’s assertion to the contrary, still like to use a pen or its electronic equivalent.

The other pluses of a Windows 8 tablet that lives up to its potential would be the ability to multi-task, not being tied to iTunes for movies and music, and not being just another rider on the iPad bandwagon – though I must confess my MacBook Pro whups my old laptop like the Miami Heat did the New York Knicks this weekend.

Now there’s always the chance that Microsoft won’t come through – I am still smarting from the cancellation of the Courier project. Price will be another determining factor – I’ll just stick with the HTC Flyer if the next Windows tablets are twice the price of the iPad.


This morning, Healthcare IT News reported that EMR system sales were up  by 14 percent in 2011. With increased federal and state funding for such systems, the increase will likely be matched or exceeded this year. But while hospitals can potentially improve patient care and safety, speed care delivery and minimize errors with an EMR system, these benefits can only achieved if facilities can get forms, clinical output and other patient-related data and documentation into EMRs.

To help manage such documentation, a growing number of facilities are investing in enterprise content management (ECM) applications. When dealing with pre-printed paper forms (in patient registration/admissions and on clinical floors) the only way to get forms data into the ECM system is to apply barcoded labels and then manually index each page – a time-consuming and error-prone task (not to mention the cost of the forms).

In contrast, an electronic forms management system, such as Access Intelligent Forms Suite, sgenerates barcoded forms on demand. Upon scanning, the ECM systems uses these barcodes to associate the forms with the correct patient’s EMR – no indexing required. To take it a step further, the forms can be authorized with a secure electronic signature and then sent directly into the EMR via the ECM, without a single sheet of paper printed.

A true Enterprise Forms Management suite also likely offers a clinical data bridge, such as Access Universal Document Portal, which captures output from clinical devices (such as ECG traces and fetal monitoring strips) and systems (perinatal documentation and surgical photos, for example) and interfaces it into an EMR. Again, no paper or indexing is needed.

As hospitals move through the transition from paper to hybrid to fully electronic patient records, Enterprise Forms Management technology is vital to speeding the process, to helping clinicians get the information they need and, ultimately, to fulfilling the patient care and safety potential of EMR systems.

Click here to schedule your demo of Access solutions today.

There were a lot of things to like about HIMSS 2012. Booth traffic was solid. Attendance was up. There was at least one decent watering hole/eatery in the midst of the overpriced /overcrowded Vegas restaurant universe.

But the thing that stood out for this writer, at least, was Access making it onto the shortlist for “Best Vendor/Best IT Consulting Firm” at HIStalk’s 2012 HISsie awards. In case you hadn’t noticed, there are approximately 728, 456, 812 (as of this morning) healthcare IT vendors and consulting shops. That’s a lot. Access made the top 4.

When Jonathan Bush (founder and CEO of cloud-based EHR juggernaut athenahealth) fueled by his love of public speaking and a bottle or two of Arrogant Bastard Ale (which he mentioned at least nine times) announced the contenders in this category, he said, “…and some company called Access.” So, with no more of an explanation forthcoming, who the heck is Access, anyway?

Well, we’re a company that creates electronic forms management, automation and workflow solutions, which a lot of hospitals use. Why? Because they want to get rid of paper, get forms into their enterprise content management systems, and get patients the treatment they need faster.

We also create solutions that generate barcoded wristbands, bridge output from clinical devices (EKG and fetal monitors and such) and systems (perinatal, endoscopy and so forth) into EMRs, and create collaborative, paperless processes for everything from new employee on boarding to physician referrals. The results? Cost savings, faster turnaround and, most importantly, improved patient care and safety.

But don’t take our word for it. Here’s what some of our customers say about Access:

“I’ve been doing health information technology deployments for more than 10 years and Access’s professional services and implementation teams are the best I’ve worked with.”

“I consider Access employees to be good friends, which is not typically the case with vendors. They are honest, responsive and knowledgeable about their products, and I always get the information I need quickly.”

“Choosing Access is one of the most solid business decisions we’ve made in a long time. In the current economic climate we have to do more with less, and our Access solution allows us to do just that.”

Click here to learn more about us and our solutions.


The typical reaction of someone who came to the Access booth

HIMSS has been very successful for us this year. Turns out that a lot of hospital staff are tired of messing around with pre-printed paper forms, with trying to figure out how to get these forms into the ECM system without soul-crushing data entry and, in some cases, with an existing forms management system that sounded good during the demo but is anything but in the real world.

It has also been positive to have conversations with other vendors that know their stuff, and can tell you what they do without buzzwod jibberish taking over. In years past, some of the bigger vendors had booths that were gratuitously over-staffed and, in some cases, 75% populated by people more interested in the ‘extra curricular’ activities of the host city than in connecting with customers.

Before HIMSS I assumed that if this had been true in Orlando, Chicago and the other cities that have welcomed healthcare IT’s      banner event, it would prove true in Vegas, of all places. But, after talking with 20 or so exhibitors I was surprised (and pleasantly so) to find that the trend appears to be kaput. Even those who welcomed talking, dancing robots into their booths seemed to know what the heck they were selling and what their customers wanted. I was a little frustrated that my cynicism was short-lived! Way to prove me wrong, fellow HIMSS goers.


But I do get to gripe about a couple of things, thank goodness. The first is the Labyrinth-like structure of the Palazzo-Venetian megalopolis.


One wrong turn apnd one could unwittingly end up dazed and confused by the sensory overload fest that is the casino floor, aka my least favorite environment. Seriously, I’d rather by doused in whale oil and dropped into shark-infested waters than be surrounded by what the Grinch called (in How the Grinch Stole Christmas, for the uninitiated) “all that noise, noise noise!” To say nothing of the flashing lights, pong of stale tobacco and lack of sunshine.


At one point, this directionally-challenged writer was so turned around that I began worrying I had stepped into the actual movie Labyrinth, and was half expecting David Bowie to leap out, hair all crazy and that odd grin competing for facial real estate with sparkly  blue makeup, from behind a slot machine. His lace cravat would have been fitting for Vegas, at least. Thankfully a group of suit-wearing humans with HIMSS badges appeared and saved me from such a fate.


The other Gripe of the Day concerns those iPad and “smart”phone users who wander around with eyes fixed maniacally on their devices, as if the screens contain the Meaning of Life, completely oblivious to other people who may object to being barreled into. I blame the Red Bull sellers, whose wares burn out synapses already half fried by the afore mentioned casino floor mess and too many over-indulgent customer dinners.

Anyway, all that aside, we had productive and enjoyable meetings with customers, prospects and partners, benefited from bringing together the Access team – many of us work remotely – and secured an even better booth location for next year’s HIMSS. New Orleans will give itself as the venue, and we will gladly partake in Creole cuisine, jazz and, perhaps, in case we need affirmation that our hometown Dallas Mavericks haven’t fallen too far since whipping those Miami Heat preeners to win the NBA championship, a Hornets game.

…and heck, even calling it “messaging” is pretentious.

Anyway, over the past few days I have tried to put myself in the position of a non-vendor, aka someone from a hospital, government entity or the military. I’ve looked at hundreds of booths, from the tiny tabletop ones with Kinko’s-produced signs (which is nothing to be ashamed of) to the floor-dominating monstrosities that are big enough to generate their own weather systems.

In doing so, I have reached several conclusions. First, many marketers either aren’t aware that terms such as “paradigm shift”, “synergized”, and “optimized” are beyond redundant and are, from a writing standpoint, just plain lazy. The veteran HIMSS attendee has been subjected to such buzzwords so many times that their brains simply dismiss any booth that perpetrates these word crimes. How could they not? Sometimes the use of these terms probably comes from a marketing department’s fear that if they don’t hop aboard the Buzzword Express they will be left behind. In fact, the train is only headed to a dead end.

Second, the companies that can provide meaningful info to as many potential customers as possible, thereby hitting both quality and volume goals, are those whose signs and marketing materials clearly state what the company does and either what challenges their products solve or what these products do – in some cases, both. Non-vendors have pain points and are looking for vendors that salve these, and that speak the same language, a lexicon that has no room for streamlining leveraged blah blah blah solutions.

If the booth signs and supporting materials can let passers by know that your company A) knows what the heck its customers are trying to achieve and B) can help them achieve it you are going to have a successful show, even if your color scheme isn’t enticing and you aren’t relying on scantily clad “temporary staff members” to do the enticing for you. Speaking of which, is there anything less subtle?

That aside, some of the booths near ours (860, if you need a way to get rid of paper forms and to get clinical data h EMRs – see, no buzzwords needed) have done a good job of creating simple, explanatory signs that, heaven forbid, actually say what the companies are selling. Here are some grainy images of their work:



And, it doesn’t hurt to follow the Omnicell approach of combining straightforward messaging with the best espresso on the show floor (thanks to Mr. HIStalk for the tip).