Author Archives: Admin

By TW Picht, Access Project Manager and Summertime Grinch

While mulling over a title for this posting, I sat and actually listened to the lyrics of the song with the same title you see above. Actually, the title of the song is just “Summertime, Summertime”, but no doubt had I just written that, you would have assumed this would be just another blathering blog about a chunk of time in the summer months. While I plan to touch on some of that, I couldn’t possibly just leave the title there or you wouldn’t have known what bloody song I was planning to talk about in my opening. Also, yes, I do get a sick satisfaction that this song will now probably be stuck in your head for hours to come. General reader -0-, TW -1-.

The song was written by a group named the Jamies in 1958. Long hard “A” not an “ah”. The name had nothing to do with bedtime attire; the founding members last names were Jameson. The song reached a whopping #26 on the billboard charts. Why only 26 you ask? Because the lyrics are terrible, I would reply. Simply utterly fantastically terrible. To prove my point – How many of you actually know any other lyrics besides the chorus. Unless you were a teenager in the late fifties, I would venture to say very few of you. However, I am fairly certain almost every single one of you knows the chorus. And that ladies and gentlemen is because the chorus is the the most memorable part of the song. It also helps that it’s super catchy. Hence the one and only reason it ever made it on the billboard charts in the first place. (Please note, this is speculation and in no way based on realized or researched fact – the chorus and harmonies contained therein are fun but the song stinks as a whole and I stick by my opinion.). Actual Summer time is very much the same. Summer has some awesome parts and then, well, there are the other parts.

Kansas weather has its ups and downs, so here in the summer; you have to get at it while the gettin’ is good. You only have a few short months to get out on your boat and play in the water. Yes, Chunky people like to boat and swim, don’t look so disgusted. There’s barbecuing, working in the yard, having drinks on the patio, road trips, camping, canoeing, fishing etc. There are so many great summer time activities to spend with family and friends. You could say “summer has a fantastic chorus!” Then you come to the second verse; summer is filled with the triple threat. I call them “the undesirables.”

First, there’s the never ending army of bugs. If you have more than 4 legs, have a crunchy outside and gooey inside, and ESPECIALLY if you fly, you are no friend of mine! Some bugs are just annoying like flies, ants, crickets, grasshoppers etc. However, if you sting or bite or generally give me the heebie jeebies we are going to have a fight.

Nasty Kansas Summer Bug!

And when I say fight, what I really mean is I will drop whatever is currently in my hands, throw my hands in the air and scream at the highest possible decibel while running in the opposite direction. It’s a 50/50 chance on if I will come back without confirmation that said monstrosity is dead. No, I’m not scared, well maybe scared, but I swear its only because I don’t want to die. Being allergic to stinging insects tends to send you high tailing for the hills when you hear a basso buzzing around your personal bubble. And don’t be so quick to judge, like you all haven’t shoved down a toddler in the midst of scrambling for the door as a Junebug came plummeting toward your face at Mach 3.

Second, there’s the gigantic mass of people. Everywhere you go, there are people. So many more people than you ever thought possible. There are way more people than existed in that same location just a mere two months earlier. It’s like the warm weather sparked some kind of adult scale cellular mitosis and they ALL want to be in the same restaurant or store you want to go to, at exactly the same time you want to go there. You can’t shake them, get rid of them, and short of incarceration you can’t think of a single way around it. Despite what it might seem. I don’t dislike all people. In fact, I love my people; I just don’t like other people.

Cosmo Kramer loses it!

Third and likely the most horrible and dangerous of all the Summer Undesirables, are young teenagers. Even parents of this group agree. Why do you think they drop them off in handfuls amongst the general public, followed by loud squeals of glee only overshadowed by the smell of burnt rubber and the screech of tires against hot pavement? It’s because they want to be away from them too. They are rude, loud, obnoxious, smelly, oddly dressed, and most of them have so much face shrapnel, they look like something out of a science fiction movie. I agree, it’s terrible of me to hold this stereotype but I can’t help it. On my twenty first birthday, I turned 55 inside. I am the old cranky guy on the corner spraying the neighborhood kids with a hose and yelling at them to stay off my grass, just like Cosmo Kramer in this classic Seinfeld episode (I need some “Serenity Now” when dealing with the Summer Undesirables). However, I do know some great young teenagers and some older ones too. Luckily, they don’t really fit in this stereotype, thankfully, and that’s probably why I like them. I still do whatever I can to steer clear of teenager infested areas. Someone should make one of those zombie phone apps that tracks teenagers. I would certainly visit the Google play store for some of that action.

“By the time a big company gets the committee to organize the subcommittee to pick a meeting date, your startup could have made 20 decisions, reversed five of them and implemented the fifteen that worked.”

Steven Gary Blank, The Four Steps to the Epiphany: Successful Strategies for Startups That Win

By Phil White, Words Guy

One of the reasons that many small companies get things done without a bloated staff is that their people are busy doing, not talking. Now, that’s not to say that it’s unnecessary to confer with colleagues, to plan, to strategize. But I would wager that 75 percent of business meetings are either unnecessary, unproductive or both.

At Access, more than 80 percent of employees work remotely, which is one of the reasons the company avoids a meet-about-the-meeting-about-the-meeting practice that slows down some companies where most staffers are at a single location. I truly believe that having a bunch of conference rooms challenges people to fill them, almost as if workers worry that the meeting spaces will get lonely if they get five minutes to themselves. There’s also, I think, a misplaced fear of not looking “busy” enough, particularly for mid-level management – you know, the people whose job it is to assign projects but not do them. They worry that if they’re not pulling 11 others into a room to waffle for an hour about e-mail subject line best practices, the “audience” for an upcoming case study or what color the T-shirts should be for an upcoming tradeshow (but Steve, I like Galway green!) that they’ll be seen as a failure, as both an employee and a human being. To quote the Grinch, ““Wrong-o”

To avoid such time-wasting silliness, here are some questions to answer before you send a meeting invite to your unsuspecting colleagues:

1) Can you just send an e-mail?

If you can get the required info through an e-mail or instant messenger chat, skip the meeting.

2) Does your meeting have a defined purpose and if so, what is it?

If you don’t know why you’re meeting, chances are the other invitees won’t either. Know what you need to know, and how to get it.

3) Is the meeting a good use of time?

There are enough distractions during the typical work day. Is your meeting truly needed, or is it just another one?

OK, so you do need to schedule a meeting. Here are some tips to make it effective:

A) Who are your People?

Big meetings are hard to manage and wanting to impress the e-team with your rhetorical flourishes or “feeling bad” about leaving out someone on the team are not good reasons for sending unnecessary invites. Keep the invitee list to those people who absolutely must be present

B) Preparation and Planning Prevent Poor Performance

Let people know in advance what the meeting agenda is, and what you expect from each person.

C) Stick to the Agenda

Meetings have a nasty habit of meandering, particularly on a Friday afternoon. So try to keep yourself and others on topic so you can wrap things up in 30 minutes or less, if possible.

D) Close with Clear Next Steps

Once you’ve got through the agenda items, people need to know what’s next. So identify action items and who’s responsible for each one before you close the meeting.

By Megan Cullor, Implementation Consultant, Formatta & Roving Editor of Tech Reviews and Such


I’m ba-ack! This time I’m here to tell you all about my OTHER favorite productivity app, Wunderlist. I consider Wunderlist to be a perfect companion to my OTHER other favorite productivity app, Evernote, even though they’re not at all integrated — yet.


Wunderlist is a free to do list app that allows you to manage your tasks across as many different lists (categories) as you’d like. As I do in Evernote, I have categories for work, personal, etc. And also like Evernote, Wunderlist is cross-platform compatible, and tasks are synced in the cloud. I have Wunderlist installed on a PC, a MacBook Pro, and also my iPhone and my iPad, and my tasks are always up-to-date across all of my devices. Sigh. . .


I’ve tested many different task managers in my day, from the really simple, everything’s in one list kind of app, to the more complex, Getting Things Done (by David Allen) approach apps, and this is my favorite. I don’t follow the GTD method anymore, so I just need an app that allows me to categorize, set priorities, rearrange lists, and set due dates and reminders, and Wunderlist does all of that quickly and easily.


I love the way Wunderlist handles reminders. You set them up specifically for each device, so you can have desktop reminders on your PC, but not your MacBook, or notifications on your iPhone, but not your iPad, for example. And Wunderlist will also send email notifications if you’d like. Super handy. I tend to dismiss pop-up alerts as I see them, but if I have an unfinished task sitting in my email inbox, I’ll leave it as unread so that I can take care of it later. Yes, I know, I could just check my to do list . . .



They’ve recently introduced repeating tasks, which you can set up to repeat daily, weekly, monthly, yearly, or even customized, such as every 2 days. And you can also add subtasks to your tasks. Handy for bigger tasks that need to be broken down into smaller chunks.


Another little bonus that I love are their backgrounds. They have a wood grain background that’s super attractive yet unobtrusive, and it’s the one I always go back to. It’s like sitting in a library, feeling very important, surrounded by my many leather-bound books. (And if you don’t get that movie reference, then we shouldn’t be friends. Seriously. Go away.)


Wunderlist also just started offering a Pro account, allowing you to assign tasks to members of a shared list — great for project collaboration, choose from additional backgrounds, assign an unlimited number of subtasks to a task, and more. I haven’t upgraded yet, but maybe if they offer an even more awesome wood grain background (if that’s even possible), I’ll consider it. It’s so pretty.


My other other favorite Wunderlist feature is the new browser extension that adds the current browser content as a Wunderlist task. For example, I wanted to watch a video on YouTube later so I clicked the Wunderlist button in Chrome and it parsed the text, adding the video name and URL to the task, along with a displaying drop-down list of my categories. Click Save and it’s automatically added to Wunderlist. Blam.


In conclusion (finally!), check out Wunderlist. It’s free, it’s portable, and it has a wood grain background (if you want). Did I already mention that?

By Phil White, Words Guy.

 

Injuries stink. It’s bad enough when we see our favorite athletes go down during debilitating holy-crap-I-wish-I-didn’t-just-see-that moments (for me Derrick Rose in game 1 of last year’s Chicago Bulls round 1 playoffs game, Russell Westbrook down and out in this year’s playoffs). But when it happens to we recreational athletes, it’s suddenly real. Though we’re not hoping to lead our team to a pro sports championship, qualify for the Olympics or secure a seven-figure shoe deal, being unable to run in that 5K, play in the last softball league game of the year or complete a set a new personal best in a Crossfit WOD can be equally galling.

About three weeks days ago I was playing basketball, having come out of retirement (Michael Jordan comeback, it isn’t! Not even the Wizards one.) recently after three years out due to family, work and life pulling me away. All was going well until the ball got knocked loose from an opponent’s hands and I went for the steal. Ball traveling at speed + outstretched hand = jammed fingers.

So much for my paddleboarding plans. Ditto pullups, dips, death-by-rowing-machine intervals.

Even opening a jar of almond butter might be a stretch (pardon the pun). Nice purple bruise that made my left hand look like someone had been throwing blueberries at it. Which would be weird.

I moped around for a few hours, cursing my bad luck.  But then I realized that while not having full use of a hand is annoying and would keep me off the water, I was hardly incapacitated.

So I did something I haven’t done in years. I ran.

My old knees are not friends with hard pavement, so I stuck to grass and, to mix things up a little, went up and down verges, around trees, in and out of lamp posts. Then I did my best old slow guy’s impersonation of Usain Bolt for the final 200 meters. Yes, drivers passing by probably thought I was nuts. So did my legs. But my cardiovascular system will be thanking me when I get back on the board, in the gym and on the court. I also did a lot of power-building plyometrics (think box jumps, split jumps, every kinda jumps), high rep sets of step ups, single leg squats and lunges – thanks for the idea, Mr. Dave Kalama – and a ton of core work. Even some yoga strength poses like Warrior III.

So if you’re injured, quit complaining about what you can’t do and focus on what you CAN DO. Use the opportunity to challenge your body in new ways, and get creative. You’ll help lift your mental state out of “miserable”, get better at some exercises you’ve probably avoided for too long and help recovery by increasing blood flow. Good enough for D Rose, good enough for you and me.

UPDATE: Two weeks after jacking up my hand, I returned to the court for two hours of full court 4-on-4 (with old guy breaks, of course). All was well until I went up for a rebound and two guys’ arms came down on my left – same freaking side as the hand injury which had kinda healed, of course – and strained the rotator cuff. Guess me and my running shoes are about to become buddies again…

By Megan Wallace, Implementation Consultant, Formatta

 

Let’s face it, we’re all busy — pulled in 700 different directions at once, more to do and keep track of than ever before, or at least it seems that way. I blame the Internet. Or the fact that we’re constantly “connected” somehow, whether it’s to the TV, or your iPad/iPhone/computer/etc. I’m planning to disconnect as much as possible at some point (during non-work hours only, of course…), so maybe I’ll write a post about that once I do. But for now, I’m just going to talk one of the best apps ever for keeping my brain in check.

Back in the “olden days,” I used to hand write everything that I needed to keep track of, whether it was work-related or personal, on actual paper (with a pen!). Sometimes on whatever scraps of paper I had nearby, but usually a legal pad. And if I DID write something down, like a list, on a scrap of paper, I always transferred it over to my trusty legal pad so that it was all in one place. If I had a project call with a customer, I’d take notes on my legal pad, sometimes rewriting them on a new sheet to organize them, but then I’d act on each item and then cross it off my list. Such a good feeling, crossing items off of a list. I love it. Shut up.

I’d end up with several legal pads full of notes in it that I might need to refer back to — things that I might need to talk to a customer about, or just notes for future reference — and I couldn’t throw the paper away for quite a while. Occasionally I’d go back through the notepads and either get rid of pages or entire notepads if I could. However, when I did I’d end up with that nagging feeling that I was throwing away something I might need later, like that one vital bit of information somewhere that I should have kept, or a missed requirement, for example.

Fast forward to 2009, when I discovered Evernote. Sigh… If I could write poetry, I’d definitely write a poem about Evernote. It’s the best thing since sliced bread (next to my Kindle, of course…).

Evernote is an app for Mac, Windows, Android, iOS, Blackberry, and Windows Phone, and it remembers EVERYTHING. You install it, create an account (or you can create your account online first), and then you’ll see your first “notebook” pop up in front of you. Here you can add new notes to capture anything you need to keep track of. I have an “Access” notebook for all work-related items, and I also have a TON of other notebooks for different purposes.

I even have a notebook called “Product Manuals” that holds PDFs of all of my paper product manuals — KitchenAid stand mixer, blender, food processor, router, laptop, etc. There’s an amazing browser extension called the Evernote Web Clipper that you can use to save PDFs or articles directly from your browser right into Evernote. Find the product manual PDF you need online (usually at the product manufacturer’s website), click the Web Clipper icon on your browser’s toolbar, and it’ll “clip” the PDF right into whatever notebook you want. I was able to get rid of a TON of manuals that were taking up space in a kitchen drawer, and also in my filing cabinet. That made me happy happy happy.

Back to how I use it for work, though — let’s say I have a call with a customer to discuss a Formatta form that I built that needs modifications. I click on the Access notebook and either hit Ctrl-N or click the New Note button to open a new note. I enter the customer name and the date as my note title, and then I take notes during the call, typing them directly into my new note. I can add lines to separate sections of notes, as well as bullets, numbered lists, tables, checkboxes, format text with different fonts, sizes, and colors, as well as bold, underline, etc. You get the idea — basically any kind of formatting you’d do in Microsoft Word you can do here. You can even add tags to your notes, as many as you’d like. I rarely use this though because of Evernote’s amazing search feature (more about that in a minute).

Users have unlimited storage and, depending on your user type (free or premium), you can either upload up to 60 MB or 1 GB of data each month. I’m a Premium user and never get anywhere near my upload limit each month. And I use Evernote EVERY DAY. So feel free to store everything you might need in there. I do. You can even lock the Evernote app with a password, or encrypt specific notes or text in notes for added security.

There are waaaaayyy too many awesome features in Evernote to write about each one in this post, so I’ll just mention a couple more, and then you can go check it out for yourself, and then come back later and thank me. (You’re welcome!)

First, because you’ve created an account with Evernote, all notes sync to “the cloud” (ooooooohhhhh…), so they’ll sync between all of your devices, if you so choose. I have it syncing on my work laptop (PC), my personal laptop (MacBook), plus my iPad and my iPhone, and it works seamlessly.

Second and most awesome, it will index EVERYTHING once it’s uploaded to the cloud, and will make it available for searching. And when I say EVERYTHING, I mean everything. Regular notes, PDFs, graphics, whatever. Take a picture of a menu when you’re at a restaurant, then later on, if you’re looking for the restaurant where you had that amazing caramelized goat cheese and arugula tart (Barley’s in Overland Park, KS — yum!), search for “goat cheese” or “tart,” for example, and it’ll pull up all notes with your search term(s) in it, including the note with the restaurant menu. Or if you need to find your popcorn popper manual, just search for “popper” and it’ll bring up your popper’s product manual.

By the way, I typed this post in Evernote. Blam! Go check out Evernote, try it for a month or so, and you’ll never look back.

Editor’s Note: Evernote also captures notes written with a stylus – via tablets like my beloved and underrated HTC Flyer, a tablet PC or on the iPad using Penultimate (which Evernote purchased last year). If Evernote can read and search my scrawl, it can read and search anything. Also, check out the Evernote Clearly app, which lets you read online articles without those annoying ads and links on the sidebars.

 

By TW Picht, Access Project Manager/Humorist-in-Residence

Editor’s note: If you’ve had the pleasure of talking to/working with this gentleman, you’ll know he’s one of the funniest people at Access, and a great project manager as well. And no, he didn’t pay the marketing team to say that. What better way to bring the Access blog back (yes, we know your life has been missing something while we’ve been working on new marketing materials, updating websites, and tending Green Paper Monsters). So without further ado, let’s here a big round of applause for Mr….TW…Picht….

 

Working from home has its perks:  listening to your favorite kind of music without Cassie the Complainer crying about the number of caps that have been “busted,” the fresh supply of coffee that has been neither freeze dried in a vacuum bubble pack nor sitting in the pot stewing all day on the office’s state-of-the-art 1954 edition of Mr. Coffee, and you don’t even have to get dressed to attend your meetings. Yes, we all know you sit around in your three-day-old underwear hoping that one of your clients doesn’t request a video meeting, just so you can put off doing laundry and taking a shower for the record fourth day in a row. Regardless, just like great responsibility is part of having great power , there are pitfalls that you must overcome in order to enjoy the awesomeness that is working from home.

Possessions/Family/Friends – Obviously, these are the reasons you even have a job in the first place. Yes, I know I am breaking the unwritten code. NEVER verbalize that you aren’t there for the fantastic benefits, great co-workers, and the overwhelming personal satisfaction you receive from doing a great job. While some or all of that may be true, let’s just clear the air. You want stuff!  A new iPad, a nice vacation with your family, or the newest DVD to complete your original series Star Trek collection (or even advance tickets to the holy-crap-this-looks-cool new version). It’s all stuff and that’s why we are here. However, this stuff can get in the way of being a productive home worker.

The stuff part is easy. Make sure you have an office space away from the stuff.  Don’t work in the space that you play in. Trying to answer emails and focus on phone calls will be difficult when your Xbox is only 2 feet away. Don’t make the man cave your office space. It may work for a few days, but no one can resist Halo for that long. The family and friends will be harder. Upon hearing about your new “at home office experience,” they will first experience jealousy and awe. Everyone wants to work from home (see previously mentioned perks).

However, their awe will soon turn into an uncontrollable idea that you don’t really do anything all day and can be at their every beck and call. Could you run Gramps to the VA hospital; you will only have to sit and wait on him for 3 hrs. You were home; why didn’t you do the dishes? Dude, let’s go to lunch and have some drinks for four hours.  You are home — it’s just like being off work right? Setting a clear expectation of your office hours and reminding them that you can no sooner drop your responsibilities than they can, will help. Make sure they understand that your day is just as full as theirs.

Loneliness/Boredom – Every “Corporate America” office worker shackled to his or her desk will insist that working from home, away from the other office people, is just what the doctor ordered. This can be entirely true. Working from home allows you the comfort of a much less stringent corporate atmosphere and provides a release from inter office personnel issues. You’ve been there; you know how the personal politics are played.  At home it’s just you. Just you and the plants. Day after day after day, just you. Yourself. No one else but you and Bob. “Who’s Bob?” Bob is my houseplant, when I overwater him, he floats around on top of the extra water because he is such a little guy, so I named him Bob……..What? “You named your house plant?” Yeah…..and? “And now you’re talking to yourself?” No I am not, don’t be ridic……wait…what?

The point is, people need human interaction. No matter how much you fool yourself into thinking you can work solo, you will eventually become stir crazy and need to talk with someone besides Bob. Schedule a workday with coworkers and get out of the house. Go to a coffee shop, the library, or anywhere that you will see and can say at least a couple sentences to a live human being.

Distraction – “I won’t get distracted; it won’t happen to me!” you’ll say. But in truth, it’s going to happen most likely sooner than later. The best way to combat this is to make a task list or schedule and always stick to it. In today’s world most of our information comes from the internet and most of us even get it on our smart phones. The internet and the television are going to be the biggest culprits in causing you distraction. They are like a plate of sprinkle- and frosting-covered donuts calling to the chunky dieter.  You will sneak those yummy pastries any time you get the chance. I mean why not? They taste delicious and one isn’t going to hurt. It’s just one and if you have coffee with it, really it’s not even that bad for you. The caffeine in the coffee helps boost your energy levels and your metabolism so your body is already working harder to counteract the massive jolt of sugar that is the “donut”.

I’ll bet you didn’t know that on average, every American eats about 63 donuts per year. That’s like barely over one donut a week. I don’t know about you, but I eat way more than a donut a week. Donuts even have their own national day; it’s the first Friday of June every year. In fact, donuts are so awesome – you can spell it two different ways: Donut or Doughnut. Both spellings are correct and both are delicious. I love donuts. Wait, where was I……..Something about diets? No, that’s not right….

Multitasking – Not all work-from-home positions are the same. However, it is likely that you will need to be flexible and possess the ability to multitask. Generally speaking, people can see that you are busy with a task or project and typically will let you finish before assigning additional duties. That’s not as true for satellite workers; you have just as many if not more demands on your time than you do in the office environment.  You will need to switch gears from the tasks you are working on, to the tasks that have just been called to your attention. You will likely also have to switch between projects and customers throughout your day as assigned deliverables are returned.

Probably the best course of action is to keep a flowing “To Do” list that items can be added to and removed easily as not to eat up more time keeping track of your tasks. Multitasking is not always easy, but being organized is the first step of being a great multi-tasker. Keep track of your duties and you can much more quickly switch gears to accommodate the demands of your day. Like eating donuts. Watering Bob. And, heaven forbid, getting some work done!

 

 

 

 

By Hannah Tatum, Forms Coordinator, Access

In the 21st century, it’s no longer complicated to receive urgent medical care, or at least, in theory: We simply walk into a hospital, are evaluated by a nurse and/or physician, receive diagnosis and then get the treatment we need.

The trouble is, paperwork and the inefficiency it creates often gets in the way. First, the patient waits while a registration clerk pulls individual forms and assembles them into a packet. Maybe then they label them or use an addressograph/stamp plate machine to apply information. Once this staff member hands the patients the forms, some of which may be old versions, the individual fills out redundant information on each one, and then looks for the right place to sign every page.

Once the patient has signed the forms, the clerk now gives them the option of receiving a copy of the consent. If they want this, there’s another wait while the clerk fires up the photocopier. Once the patient gets to a clinical floor, they may have to again hang around, frustrated and possibly in pain, while the nursing team waits for someone from admissions to run copies of the forms up. This isn’t the fault of the staff – with pre-printed paper forms, there’s no other way.

The process isn’t quite so simple, is it? Or, indeed, anything close to quick.

Hospitals have found there’s a better way. With an electronic forms on demand solution, a forms packet is assembled automatically with only current versions of each form. Instead of the patient filling out the same old info on each form, the e-forms system pulls it onto them from the HIS. And when the patient has completed the remaining fields, they simply authorize them with a secure electronic signature via a tablet or LCD pad. The forms can be routed immediately to the clinical floor so the nursing staff is ready once the patient arrives and if the patient wants a copy of their consent, it’s a click away.

The e-forms solution also generates barcoded wristbands that make sure the patient is identified correctly throughout the visit, supporting safe Bedside Medication Verification, specimen collection and other processes.

In addition, the e-forms system reduces work on the back end. Instead of someone in HIM wasting time scanning and manually indexing each form to get them into the enterprise content/document management (ECM/EDM) system, the e-forms solution bypasses these time-consuming and error prone steps and sends completed forms directly into EHRs via ECM/EDM integration.

Faster registration, service and care. More productive staff. Safer and more satisfied patients. It’s that simple.

Want to learn more? Then check out this video on Henry Mayo Newhall Hospital’s experience with Access’s e-forms on demand and electronic patient signature solutions.

If you’d like a personalized demo, contact us today.

Deploying electronic forms delivers time, cost and environmental benefits at any hospital. But to create fully paperless registration and bedside consent processes, facilities need to also implement an electronic patient signature solution. With e-forms and e-Signature, they can:

  • Enable patients to electronically sign admissions packets and consent forms using a signature pad/tablet
  • Send these forms directly into the ECM system without paper or manual indexing
  • Boost patient safety and data integrity with tamper-proof signature
  • Reduce liability by also capturing biometrics, which are easily accessed during e-Discovery or other proceedings to prove patients signed consents

Sounds pretty good, right? But you’re probably wondering what hospital staff and patients think. We’ve got you covered:

“Registration was so much quicker and easier with Access’s e-Signature, because everything was right there on the screen and just required a quick electronic signature,” said Mary Udy, a patient at Tomball Regional Medical Center.  “I’m used to filling out a stack of forms and waiting at least 30 minutes when I go somewhere for treatment, but this time it took less than five minutes.”

 “The combination of Access’s e-forms and electronic patient signature solutions and Wacom’s tablets has created a fast, paperless registration process,” said Cherie Patterson, Patient Access Applications Trainer at Greater Baltimore Medical Center. “It has furthered reduced our paper costs and several patients have commented on how much better their registration experience is now.”

If you’d like to learn more about our electronic patient signature solution, sign up today for a webinar

Can’t make it to the webinar? Then click here to request a demo and/or more information.

 

That’s the question that administrators at University of Louisville Hospital posed. In the move toward electronic health records (EHRs), they certainly didn’t want HIM staff wasting time  manually indexing each patient form when scanning. So what was the alternative?

Barcoded electronic forms (eforms, as some folks call them) generated by Access Intelligent Forms Suite. Now, when the forms are scanned, Siemens Soarian EDM uses the barcode to associate them with the correct EHR – no more manual data entry, no potential for human error, no need to store paper forms. And as Access IFS maps patient data from Siemens Invision, patients can complete their forms faster. An added bonus for University of Louisville Hospital is that the Access system also produces barcoded patient armbands/wristbands, creating a complete registration solution.

Click here to read the full story.

Every organization has employees and so every human resources (HR) department deals with employee forms. Some still rely on paper versions, and even those that have an electronic process struggle to get forms data into the HRIS/HCM and content/document management systems.

That’s why we developed the Formatta electronic forms solution for human capital management (HCM). With it, new employee onboarding, employee administration and offboarding become fast, secure and paperless processes. The benefits?

  • Eliminate the cost of paper forms and document loss
  • Extend current HR software environments and online portals by offering employees access to a secure, self-service catalog of e-forms
  • Eliminate duplication, redundant effort and human error while reducing the HR team’s workload
  • Access and complete e-forms online with virtually any Internet browser, within any environment, including on the go with Apple® iPad® and iPhone®
  • Fill out e-forms offline also, when a connection is not available
  • Update the human resources system (HRIS) with completed form data automatically — no manual data entry required
  • Speed e-forms completion by automatically filling in certain fields via integration with existing HR systems and databases
  • Apply secure digital signatures and attach supporting documents to e-forms
  • Complete standardized e-forms and send them for approval through electronic workflow
  • Export completed e-form images, attachments and index files to content and document management (ECM-EDM) systems
Click here to read the full story. Want to see a demo or get more info? Then click here to contact us today.